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Importing candidates for a sign-in code exam without sending e-mails

Import candidates, group them and create sign-in codes without sending password e-mails.

Do you want candidates to take an exam with a sign-in code, without assessmentQ sending them an e-mail? Import them with a password, put them in a group and add them to a schedule with a sign-in code.

Step 1: Prepare the import file

  1. Go to User management > Users, click the three dots in the upper right corner and select Import users.

  2. Click Download a sample file.

  3. Fill in your candidates in the sample file. Keep all columns in this order: First name, Last name, E-mail address, Language, User name, Date of birth, External ID, Group, Password. Leave a column empty if you don't use it, but don't delete it. Otherwise the data ends up in the wrong column.

  4. Fill in an e-mail address for every candidate. This field is required. You can use a placeholder address, but then e-mails will never reach the candidate.

  5. Fill in a Password for every candidate. Candidates imported with a password don't receive the e-mail asking them to set a password. You can use the same password for everyone.

  6. Optionally, fill in a Group. Separate several groups with a comma. Groups that don't exist yet are created during the import.

Step 2: Import the candidates

  1. Drag the file to the drop zone of the Import users popup, or click Browse and select the file.
    ​Result: you see a preview of the import.

  2. Check the Password column:

    • ******: a password is set. No e-mail is sent.

    • Envelope icon: the candidate will receive an e-mail to set a password.

  3. Click Save.
    ​Result: the candidates are imported.

Step 3: Create a schedule with sign-in codes

  1. Go to Scheduling > Schedules and click + Add > With a sign-in code.

  2. Add the assignment. Only approved or live assignments can be added.

  3. Add the participants. Filter on the group to find your candidates quickly.

  4. Click Publish.
    ​Result: a sign-in code is created for every participant.

Optional: add the External ID to the export of the sign-in codes

  1. Open the schedule and click View in the sign-in codes bar.

  2. Click the column icon in the upper right corner of the overview.

  3. Tick External ID and click OK.

  4. Click Export to Excel. The export contains the columns shown in the overview.

Related articles: Importing users, Schedules with a sign-in code

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