Changing the order of parts and items

In assessmentQ, you can easily change the order of parts and items in 2 ways:

Manually: drag and drop items and parts in the desired order
Alphabetically: assessmentQ will order items and parts alphabetically for you

Procedure: changing the order manually

Proceed as follows to change the order of items and parts manually:

Go to Creation > Assignments.
Open an assignment by choice.
Result: The Items tab of the assignment opens.
Click Rearrange items in the upper right corner and select Arrange manually.
Result: The Rearrange items screen appears.
Drag and drop the parts in the correct order.
When the parts have been rearranged, click on the part which contains the items you want to rearrange.
Result: You will see the folder(s) and/or item(s) the part contains, and can drag and drop them in the correct order.
When you want to change the order of items within a folder, click on the folder.
Result: You will see the items the folder contains, and can drag and drop them in the correct order.
Tip: You can use the breadcrumb trail to navigate back to a certain level when rearranging parts and items.
Click the Close button in the top right corner to save the order of your parts and items.
Result: You end up on the Items tab again.

Procedure: ordering parts and items alphabetically

To order parts and items alphabetically, click Rearrange items on the Items tab of your assignment and select Arrange alphabetically.

All parts, folders, and items will be arranged alphabetically immediately. The order of items within a case will not change, however.

Tip: If you want to make a small modification to the alphabetical order, order the items and parts manually as described above after having ordered them alphabetically.

Previewing an item in an assignment

As an author, you might want to preview the items in your assignment before approving your assignment.

Proceed as follows to preview an item in an assignment:

Go to Authoring > Assignments.
Open the assignment of your choice.
Result: The tab Items is opened. You see the parts overview of your assignment. By default, the first part is opened.
Click on the three dots next to the item you want to preview and select Preview.

Note: You can also preview all items at once by using the Preview function on the level of the assignment:

If you are working in a draft assignment, click the Preview button in the top right corner.
If you are working in an approved assignment, edit the assignment of your choice (see Editing an assignment) and click on the three dots in the top right corner and select next Preview.

Opening items in the item bank

In the items overview of your assignment, you may see that updates are available for certain items (for more information, see below). Before applying these updates to your assignment, you might want to check the content of the items first in the Items module.

Proceed as follows to open an item in the Items module:

Go to Authoring > Assignments.
Open the assignment of your choice.
If your assignment is already approved, you first need to edit your assignment. For more information, see Editing an assignment.
Result: The tab Items is opened. You see the parts overview of your assignment. By default, the first part is opened.
Click on the three dots next to the item you want to open in the item bank and select Open in items.
Result: You are redirected to the Items module. The item is opened in the Items module.

Updating items in an assignment

If changes are made to items in the item bank after you added them to your assignment, the items in your assignment remain unchanged. In other words, changes made to the items in the item bank are not automatically applied to the assignment. In the item overview of the assignment, you will see icons to inform you that changes have been made in the item bank for items that are part of your assignment.

Updated items
You will see this icon when the version of the item in your assignment does not correspond with the version in the item bank.
For example, a typo has been corrected in the item in the item bank. As a result, a new item version is available in the item bank. Your assignment still contains the previous item version (without the correction of the typo).
Unapproved items
You will see this icon when the status of the item in the item bank is no longer approved.
For example, the status of the item in the item bank has been changed back to draft or to be reviewed — in other words, the item no longer has the approved status. Your assignment still contains the approved version of the item.

If you want to apply those item changes in your assignment, you need to take action yourself. For more information, see the procedure below.

Note: The icons are only intended to inform you about any changes made to the items in the item bank. You are not obliged to update your items or to remove unapproved items. You will be able to approve your assignment anyway.

Procedure

Proceed as follows to update items in your assignment:

Go to Authoring > Assignments.
Open the assignment of your choice.
If your assignment is already approved, you first need to edit your assignment. For more information, see Editing an assignment.
Result: The tab Items is opened. In case the assignment contains items that have been changed in the item bank, you will see the icon for updated items and / or for unapproved items.
Tip: It may be useful to check the content of these items in the item bank before taking any action. For more information, see Opening item in Items.
If you want to update the items in your assignment to the latest item version:
- click on the update icon in the part header if you want to update all items at once.
  Result: A confirmation is shown in the top right corner that the items in this part have been updated.
- else, open the part overview and update the items one by one by clicking on the update icon.
  Result: A confirmation is shown in the top right corner that the item has been updated.
If you want to remove the unapproved item from your assignment, see Deleting an item from an assignment.

Result: If you are working in a draft assignment, you changes are automatically saved. If you are editing an approved assignment, you need to click Save to save your changes and leave the edit mode.

Moving items within an assignment

Proceed as follows to move one item in an assignment:

Go to Creation > Assignments.
Open an assignment by choice.
Result: The Items tab of the assignment opens.
On the Items tab of your assignment, open the part containing the item you want to move.
Result: all items of the selected part are displayed.
Click the three dots on the right of the item, and select Move.
Result: The Move Item(s) dialog window appears.
Select the part or folder you want to move the item to.
Tip: You can also move an item to a case, or move a case item to a part or folder.
Result: The item has been moved to the selected part, folder or case.

Proceed as follows to move more than one item in an assignment:

Go to Creation > Assignments.
Open an assignment by choice.
Result: The Items tab of the assignment opens.
Open the part(s) containing the items you want to move.
Result: All items of the selected part(s) are displayed.
Select the checkboxes of the items you want to move.
Result: A window appears a the bottom of the page
Click on the Move icon.
Result: The Move Item(s) dialog window appears.
Select the part or folder you want to move the item to.
Tip: You can also move an item to a case, or move a case item to a part or folder.
Result: The item has been moved to the selected part, folder or case.

Using example items

Example items are commonly used to allow users to become familiar with certain item types in an assignment. Their score is not taken into account for the user's total score, and they can have a separate time limit from the rest of the assignment.

Example items are always displayed first in an assignment.

When creating an assignment, you can turn certain items into example items, or turn example items into regular items again.

Procedure: turning an item into an example item

Proceed as follows to turn an item into an example item::

On the Items tab of the assignment, click the three dots next to an item.
Select Change to example item.
Result: The item gets the icon of an example item, and moves to the top of the part. If the item was part of a folder, it will be moved outside of the folder and become the first item in the part.

Procedure: turning an example item into a regular item

Proceed as follows to turn an example item into a regular item again:

On the Items tab of the assignment, click the three dots next to an item.
Select Change to regular item.
Result: The item gets the icon of the item type again. Its position will not change, so if you want to change its order in the part, you will have to change the order manually.

Deleting an item from an assignment

As an author, you may decide that certain items need to be removed from your assignment.

Proceed as follows to delete an item from your assignment:

Go to Authoring > Assignments.
Open the assignment of your choice.
If your assignment is already approved, you first need to edit your assignment. For more information, see Editing an assignment.
Result: The tab Items is opened. You see the parts overview of your assignment. By default, the first part is opened.
Click on the three dots next to the item you want to delete and select Delete.
Result: The item is removed from your assignment. If you are editing an approved assignment, you need to click Save to save your changes and leave the edit mode.

Editing items in an assignment